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The Power of Worksets in Revit for Effective Project Management

A Workset in Revit is a collection of elements and objects within a project that can be managed and shared among team members. Worksets can be used to separate building components, such as architectural, structural, or MEP systems, and to control access to specific portions of the project. Worksets allow multiple users to work on the same project simultaneously while preserving the integrity of the design data.


what is workset

The Worksets feature in Revit can be located both within the Collaborate tab and in the status bar. However, it will not become active until the model has been converted into a worksharing model. To activate the Worksets, simply click on the Worksets icon in the Collaborate tab and confirm your selection by clicking "OK."


activate workset

Owned? Borrowed?

In Revit, Worksets define access control to elements in the project. There are two types of Worksets in Revit: "Owned" and "Borrowed".


owned and borrowed

  1. Owned Worksets: These are unique to one user and can only be changed by that user.

  2. Borrowed Worksets: These are shared with multiple users and can be changed by anyone who has access to the Workset.

For example, if a project has "Owner" and "Borrowers" columns, the "Owner" columns can only be changed by one person, while the "Borrower" columns can be changed by multiple people. This helps to keep the project organized and prevent accidental changes. Moreover, multiple users can work on the same Workset in Revit if it is a Borrowed Workset. However only one person can edit the element until the borrower saves to the central file, which will relinquish the ownership of the object.

Editable? Non-Editable?


editable or non-editable

Editable Worksets: It can be edited or changed by the user who has borrowed or owns them.

Non-Editable Worksets: It cannot be edited or changed by the user who has borrowed or owns them. They are protected and cannot be modified.

The BIM manager or BIM coordinator who created the Workset determines whether a Workset is Editable or Non-Editable. Non-Editable Worksets are used to protect important parts of the project and ensure accuracy.

Workset in different stages

The use of Worksets in Revit can be beneficial in various stages of a project, such as:

  1. Project setup: Worksets can be created and defined during the initial stages of project setup, allowing team members to start working on different parts of the project right away.

  2. Design development: Worksets can be used to organize building components and systems as the design progresses, making it easier to manage and update the project.

  3. Construction documentation: Worksets can be used to control the visibility of elements and details during the construction documentation phase, allowing for a clearer and more organized set of construction documents.

  4. Construction administration: Worksets can be used to limit access to specific parts of the project during construction administration, helping to prevent unintended changes and maintain design intent.

In general, Worksets can be useful at any stage of a project where collaboration and organization are important factors.

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